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Home > Legal > Privacy Policy
Home > Legal > Privacy Policy

Privacy Policy

Who are we?

We are St. Helier Yacht Club and our data protection representatives can be contacted directly here:

Email: office@shyc.je

Telephone: +44 (0)1534 732229

What information we collect and why

Type of information

Purpose

Legal basis for processing

Member's name, address,

telephone numbers, e-mail

address(es), payment information

Managing the Member’s

membership of the Club.

Performing the Club’s contract

with the Member. For the

purposes of our legitimate

interests in operating the Club.

The names and ages of the

Member’s dependants.

Managing the Member’s and

their dependants’ membership

of the Club.

Performing the Club’s contract

with the Member.

Emergency contact details.

Contacting next of kin in the

event of emergency

Protecting the Member’s vital

interests and those of their

dependants.

Date of birth / age related

information.

Managing membership

categories which are age related

Performing the Club’s contract

with the Member.

Gender

Provision of adequate facilities

for members.

For the purposes of our

legitimate interests in making

sure that we can provide

sufficient and suitable facilities

(including changing rooms and toilets) for each gender

The Member’s boat information

Managing race entries and race

results.

Sharing race results with other

Clubs and associations, and providing race results to local and national media.

For the purposes of our

legitimate interests in holding

races for the benefit of members of the Club.

For the purposes of our

legitimate interests in operating and promoting the Club.

Photos and videos of members and their boats

Putting on the Club’s website

and social media pages and using

in press releases.

Consent. We will seek the

Member’s consent on their

membership application form

and each membership renewal

form and the Member may

withdraw their consent at any

time by contacting us by e-mail

or letter.

Consent

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. 

You may withdraw consent at any time by contacting office@shyc.je.

Disclosure

We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law. 

We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

How we protect your data

The data that we collect from you may be transferred to, and stored at, a destination in the EEA. We will not transfer your personal data outside the EEA without your consent.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

Please note however that where you are transmitting information to us over email this can never be guaranteed to be 100% secure.

We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

Retention period

We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.

Where your membership lapses we will within a reasonable time of the lapse occurring cease actively 

processing and delete your data as a member but may retain your name and e-mail details for up to two years for the purpose of facilitating the renewal by you of your membership.

We securely destroy all financial information once we have used it and no longer need it.

Website Cookies

Our website use cookies to distinguish you from other users of our website. Cookies are small pieces of 

information that are stored by your browser on your computer's hard drive. They enable St. Helier Yacht Club to provide features such as remembering aspects of your last session on the website. Cookies can be deleted from your hard drive if you wish. Most web browsers automatically accept cookies, but you can change your browser settings to prevent that. Even without a cookie you can use most of the features on the St. Helier Yacht Club web site. Our cookies do not contain any personally identifying information.

Under what circumstances will St. Helier Yacht Club contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: in the event that St. Helier Yacht Club refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined below.

All of the above requests will be forwarded on should there be a third party n the processing of your personal data.

Can I find out the personal data that the organisation holds about me?

St. Helier Yacht Club at your request, can confirm what information we hold about you and how it is processed. If St. Helier Yacht Club does hold personal data about you, you can request the following information: 

  • Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU. 
  • Contact details of the data protection officer, where applicable.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of St. Helier Yacht Club or a third party, information about those interests.
  • The categories of personal data collected, stored and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority.
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this? 

St. Helier Yacht Club accepts the following forms of ID when information on your personal data is requested:

  • Passport
  • Driving License
  • Birth Certificate
  • Utility Bill (from last 3 months)

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by St. Helier Yacht Club (or third parties as described in 3.4 above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority :

Office of the Information Commissioner

Brunel House

Old Street

St Helier

Jersey

JE2 3RG


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